Everything You Want to Know About Agilium

When a document is archived, it is no longer visible to users but remains accessible to administrators. It can be restored if necessary.

Yes, you can set time limits and generate automatic reminders—for example, after 10 days and then daily—until the request is approved.

SharePoint is a general-purpose platform and is not optimized for quality: it lacks native support for lifecycle management, quality validations, and action plans. Agilium is specifically designed for document and quality management, which simplifies configuration, use, and auditability.

Yes, that’s exactly how Agilium’s document workflows work: you define the steps (drafting, validation, approval, distribution). The software tracks all signatures and generates a history that can be used directly for your audits.

There are two possible scenarios: either we import all your existing documents into Agilium (including the metadata), or you take advantage of the project to clean things up and integrate them gradually. Both approaches are viable; it’s an organizational decision.

Yes, Agilium allows you to designate multiple contributors and approvers in document workflows.

Yes, Agilium offers a “Records” module, which is a no-code builder. It allows you to quickly design workflows without any programming. Common use cases include: incident reporting, equipment inspections, etc.

The solution enables the digitization of production files on the shop floor by consolidating all quality documents and forms in one place.

Word templates (headers, footers, styles) can be configured directly in Agilium to ensure consistency across your documents.

Agilium supports all standard file types—Word, Excel, PDF, and images—which allows for great flexibility in document management.

The filing system is fully customizable and scalable to adapt to your organizational needs and future changes.

You can easily search the database using criteria such as job descriptions, processes, or keywords, with advanced filters.

Yes, in the quality directory (only), it is essential to set an expiration date for each document, with automatic alerts sent before the expiration date to schedule the review.

A dashboard is available to track all documents and their revision dates, and to plan for any necessary updates.

Agilium allows you to find documents by position, process, or department, using a multi-criteria search engine based on customizable metadata.

Agilium allows you to configure multiple classification schemes tailored to your sites, subsidiaries, or countries, while maintaining consistency in the overall document structure.

Codification in Agilium is automatic, customizable to fit your existing structure, and prevents duplicates. This ensures that every document reference created is unique.

Yes. Agilium sends an automatic notification before a document expires and whenever a new revision is made. You set the alert intervals; Agilium takes care of the rest.

Confidentiality is ensured through granular access control: for each folder or document, you can specify who is authorized to view, edit, or contribute to it.